GuideJAKIM halal certification
What documents does an overseas manufacturer need for JAKIM halal certification?
By MNS Modulaz Sdn. Bhd.Updated
The short answer
JAKIM's notice for international manufacturing lists fifteen documents to send with the application form, including a cover letter, the applicant's Malaysian company registration, a manufacturing licence from the local authority, the Halal Executive's certificate and appointment letter, the Halal Assurance System documents, halal certificates or specifications for every raw material and processing aid, a process flow chart, packaging artwork, and the factory's layout plan and location map.
From JAKIM's own documents; each rule below carries its clause.
An overseas manufacturer applying for JAKIM halal certification sends a set of documents with the application form, and JAKIM's notice for international manufacturing lists them in its Table 1. JAKIM is Jabatan Kemajuan Islam Malaysia, the Department of Islamic Development Malaysia. This guide groups the fifteen documents by what they cover. Who may apply, and every route for a company outside Malaysia, is on JAKIM halal certification for overseas companies.
Key takeaways
- JAKIM's notice lists fifteen documents to send with the application form for a factory outside Malaysia.
- The applicant is a company registered in Malaysia: a branch, subsidiary, importer, distributor or trader, or agent.
- The Halal Executive must be Muslim; the notice asks for the Halal Executive's certificate and appointment letter.
- Every raw material and ingredient needs a halal certificate or product specification, compiled according to the list of raw materials in the MYeHALAL system.
- One application form covers one factory and at most 100 products.
On this page9
Who sends the documents?
The applicant does: a company registered in Malaysia. JAKIM's notice says the application is opened for companies registered in Malaysia, and names five kinds of applicant: branches, subsidiary companies, importers, distributors or traders, and agents in Malaysia.
JAKIM, Malaysian Halal Certifications Procedure for International Manufacturing (from 1 January 2024)
The application form is on JAKIM's portal, www.halal.gov.my, or at JAKIM's international application page. JAKIM's notice says it must be completed and accompanied by the documents in Table 1.
Which documents describe the application and the companies?
Three documents tell JAKIM what is being applied for and who is applying: a cover letter, the applicant's registration in Malaysia, and a manufacturing licence from the local authority (international manufacturer).
| No. in JAKIM's Table 1 | Document |
|---|---|
| 1 | Cover letter: brief information on the application, and a summary of raw materials or ingredients |
| 2 | Registration of the company in Malaysia |
| 3 | Manufacturing licence from the local authority (international manufacturer) |
JAKIM notice, Table 1, items 1-3
Which documents are about the people and the halal system?
Three documents cover the halal staff and the Halal Assurance System, which JAKIM's notice says the applicant or factory shall implement. The Halal Executive must be Muslim.
| No. | Document |
|---|---|
| 4 | Halal Executive certificate and appointment letter (manufacturer and/or applicant); the Halal Executive must be Muslim |
| 5 | Copy of identity card and appointment letter of two Muslim workers (if any) |
| 6 | Halal Assurance System documents (manufacturer and/or applicant), which depend on the application: see below |
JAKIM notice, Table 1, items 4-6
JAKIM's notice splits item 6 by the kind of application.
| Application | Halal Assurance System documents |
|---|---|
| First-time application and/or new manufacturer | Halal Assurance System manual or procedure |
| Renewal and/or existing manufacturer | Halal Policy; Internal Halal Committee; summary of the Halal Risk Management Plan; Halal Assurance System amendment (if any) |
JAKIM notice, Table 1, item 6
The notice points to two guidelines for the system: the Manual Procedure for Malaysia Halal Certification (MPPHM) 2020 and the Malaysian Halal Management System (MHMS) 2020. Our guide to JAKIM halal requirements covers the conditions in the manual.
What does JAKIM need for raw materials and processing aids?
A halal certificate or product specification for every raw material or ingredient, and the same for processing aids, water filters and purification included. JAKIM's notice says the raw-material documents should be compiled according to the list of raw materials in the MYeHALAL system, and the raw materials must be clearly marked on the halal certificate or related documents.
| No. | Document |
|---|---|
| 7 | Halal certificate or product specification for ALL raw materials or ingredients, compiled according to the list of raw materials in the MYeHALAL system, each raw material clearly marked |
| 8 | Halal certificate or product specification for processing aids, including the water filter or purification used in the factory |
JAKIM notice, Table 1, items 7-8
For an abattoir or a meat-based product, JAKIM's notice says to contact the Department of Veterinary Services Malaysia (DVS) for more information.
Which licences depend on the product?
Two items apply only to some schemes: pharmaceuticals and cosmetics need a manufacturing licence from the National Pharmaceutical Regulatory Agency (NPRA), and medical devices need licences from the Medical Device Authority (MDA) and ISO 13485:2017, where applicable.
| No. | Document | For |
|---|---|---|
| 9 | Manufacturing licence from NPRA (if applicable) | Pharmaceutical and cosmetic products only |
| 10 | Establishment licence and medical device registration from MDA, and ISO 13485:2017 (if applicable) | Medical device products only |
JAKIM notice, Table 1, items 9-10
Which documents describe the factory and the product?
Five documents show how the product is made and where: the processing flow chart, the packaging artwork, the factory layout plan, the factory location map, and any other certificates the manufacturer holds.
| No. | Document |
|---|---|
| 11 | Product processing flow chart |
| 12 | Packaging artwork |
| 13 | Factory layout plan |
| 14 | Factory location map |
| 15 | Other manufacturer documents, such as halal certificates, HACCP, ISO, GHP, GMP and TQM (if applicable) |
JAKIM notice, Table 1, items 11-15
One application form covers one factory and at most 100 products, so a second factory, or a longer product list, means another application form. What the application costs is in what JAKIM halal certification costs an overseas company.
JAKIM notice: "ONE (1) application form can only be used for the application of ONE (1) factory"; "maximum 100 products"
Where does MNS Modulaz fit?
MNS Modulaz Sdn. Bhd., entry 18 on JAKIM's Strategic Partner list, prepares companies for JAKIM's process: gap analysis against JAKIM's requirements, documents, SOPs, internal halal control and training.
JAKIM Rakan Strategik (RS MIHA) list, 18 June 2026, entry 18
Frequently asked questions
What documents does an overseas manufacturer need for JAKIM halal certification?
Fifteen, listed in Table 1 of JAKIM's notice for international manufacturing: a cover letter, the Malaysian company registration, the manufacturing licence, the Halal Executive's certificate and appointment letter, Muslim workers' documents if any, the Halal Assurance System documents, halal certificates or specifications for raw materials and processing aids, licences for pharmaceuticals, cosmetics or medical devices where they apply, a flow chart, packaging artwork, the factory layout plan and location map, and other certificates if any.
Can a factory abroad apply to JAKIM without a company in Malaysia?
Not under JAKIM's international-manufacturing procedure: the notice says the application is opened for companies registered in Malaysia: a branch, subsidiary, importer, distributor or trader, or agent in Malaysia. The company's registration in Malaysia is document 2 on JAKIM's list.
Does the Halal Executive have to be Muslim?
Yes. JAKIM's notice asks for the Halal Executive's certificate and appointment letter, for the manufacturer and/or the applicant, and says the Halal Executive must be Muslim.
Which Halal Assurance System documents does a renewal need?
For a renewal or an existing manufacturer, JAKIM's notice lists the Halal Policy, the Internal Halal Committee, a summary of the Halal Risk Management Plan, and any amendment to the Halal Assurance System. A first-time application or a new manufacturer sends the Halal Assurance System manual or procedure instead.
Sources
- JAKIM, Malaysian Halal Certifications Procedure for International Manufacturing (from 1 January 2024): applicants, application form, Table 1 (fifteen documents), Halal Assurance System, DVS note, one factory and 100 products per form.
- JAKIM, Manual Prosedur Pensijilan Halal Malaysia (Domestik) 2020: the guideline the notice names for the Halal Assurance System.
- JAKIM, Rakan Strategik MIHA list, 18 June 2026.